Privacy Policy

What does Headminer do?

Headminer is a private company with limited liability, with registered office at Witherenweg 19 bus D, 2320 Hoogstraten, Belgium and known under company number BE 0731.989.021, and helps you find, offer and manage contingent skilled workers more efficiently. Headminer helps you build your trusted network by shortlisting verified companies, exchange manpower through the use of temporary job opportunities or “gigs” and centralize worker documents.

For all your questions, requests or complaints about the processing of your personal data at Headminer, send an email to support@headminer.com

Headminer processes personal data of natural persons in the context of its activities, including natural persons, customers, staff members, applicants, within the framework of human resources, etc. Headminer maintains a strict privacy policy in accordance with the GDPR regulation.

Which personal data is being processed by Headminer?

Headminer processes the personal data necessary for the execution of its agreements that are concluded in the context of its activities, and also processes the data that are necessary for Headminer to carry out its (commercial) activities. It may be for example your name, first name and contact details, but also your choice of language, your company or VAT number, your bank account number, credit card number, email address, etc. But also the communication you have with Headminer as current or potential partner, applicant, customer, worker, person involved, etc. Headminer rarely processes sensitive personal data within the framework of the GDPR, only if necessary.

Processing in the context of to be concluded or current agreements is the most important legal basis for data processing by Headminer and its members. If necessary, your additional, explicit and specific consent for the processing of your personal data will be requested in accordance with the GDPR. A given consent can in principle be withdrawn free of charge and electronically, unless of course there is another legal ground for the processing. In this context Headminer notes that Headminer or its members can also process your data from a ‘legitimate interest’ ground. For example, Headminer can inform you about new, interesting offers (in your established/potential relationship with Headminer). Headminer will, as in the past, of course always do this within reasonable limits and never in an aggressive or undesired way.

Source of personal data

Headminer obtains the personal data they process, in the first place of the natural persons themselves (directly). Of course we never abuse this data.

Indirectly, Headminer may obtain your personal data through recruitment offices, your website visit, etc. (if applicable and with respect of all involved legal modalities). Duration of processing Headminer does not retain the personal data it processes for longer than necessary for the purposes of the processing. In principle, Headminer does not retain the personal data for more than five (5) years from the moment the data was obtained. If necessary, for instance in case of legal proceedings or (contractual) obligations, it is possible that the personal data must of course be kept longer. Headminer does not retain personal data from its employees longer than five (5) years after the termination of the employment contract / service agreement, except in the case of legal proceedings, in which case the data can be processed up to three (3) years after the final settlement. Any sensitive data will only be kept for the duration necessary for the performance of the contract concerned or as long as it is necessary to maintain it in one way or another. Headminer keeps the personal data they process up to date and corrects them where necessary.

Security of personal data

Headminer guarantees the integrity, security and confidentiality of the personal data, both technically and organizationally. Headminer stores important / sensitive personal data on its own secure servers or on secure third-party servers.

Processing by / transfer to external partners

In first place, Headminer processes the personal data itself (both internally and externally for information and communication purposes). Headminer and its members only pass on data to third parties if this is necessary. Only the data that are strictly necessary is, of course, communicated. Headminer also transfers personal data to external partners, but this only to the extent that this is necessary for the performance of its activities and task as aforementioned. Headminer and its members can also share data if necessary. In case of agreements, applications, within the framework of human resources, etc., or in any other relevant or justified case, Headminer can inter alia exchange data with its trusted partners.

The transfer of personal data to foreign parties outside the EU can prove absolutely necessary for concluded agreements in the context of its execution, and you also give permission for this processing. If Headminer transfers personal data to someone outside the EU who is not on a list of ‘safe countries’ (in the context of the GDPR), then it will enforce the appropriate security guarantees to the extent possible. Headminer ensures, to a maximum extent, that the external partners who process personal data or who are (co-) responsible for data processing, comply with the provisions of the GDPR. To this end, the aim is to conclude as many ‘processing agreements’ as possible with its main partners.

Your rights under the GDPR

Headminer guarantees that you, as an involved natural person, can exercise the rights that the GDPR grants you (information, access, copy, improvement, rectification and right ‘to be forgotten’, restriction of and objection to processing, transferability of data). You can exercise your rights free of charge and electronically via the contact information stated above. Headminer can charge you an administrative fee in case of excessively demanding requests.

Cookies

Headminer can use cookies on its website. A cookie is a simple, small file that a website stores on your hard disk via the browser. Information is stored in a cookie. Most browsers are set to accept cookies by default, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features and services on our and other websites may not function properly if cookies are disabled in your browser.

A complaint or question about your personal data?

Your contact at Headminer has already been communicated above. If you have a complaint, you can also submit it to the supervisory authority. In Belgium, this is the Data Protection Authority or GBA (www.privacycommission.be). You can also always file a case with the national courts.

Version of this privacy statement

This statement was last updated on January 1, 2020.